Because doing good shouldn’t be this hard.

Kairos IMS case management system gives nonprofit teams a better way to streamline operations, track impact, and enhance collaboration—all in one easy-to-use platform. All in one place.

Trusted by Teams Who Put People First

Kairos IMS was made for human-serving nonprofits that need more than just a case management solution.

Your one stop for all case management needs.

Kairos is an innovative Impact Management System designed to empower human-serving nonprofits and social impact organizations. By reducing administrative burdens and enhancing holistic care, Kairos IMS enables organizations to leverage data for increased agility and seamless service delivery.

How It Works

Getting started is simple.

Choose your path.

Schedule a guided demo or select a plan and get started.

Set it up.

Use prebuilt templates or customize for your needs.

Start tracking impact.

Invite your team and get moving!

(Need help? Our onboarding team is ready.)

Flexible plans for real-world nonprofits.

From small teams to multi-site agencies, we’ve got a plan that fits. All plans include unlimited cases and access to the core system.

Streamline, collaborate, track, and grow. Now all in one platform.

Discover how Kairos IMS is helping nonprofits cut admin time, improve service delivery, and drive better outcomes.

Increased Efficiency

Automates manual processes to save time and resources.

Improved Client Outcomes

Supports data-driven strategies to enhance service delivery.

Enhanced Compliance

Simplifies adherence to funding and reporting requirements.

Scalability

Grows with your organization, accommodating expanding programs and services.

Trusted by mission-driven organizations.

By leveraging technology effectively, we can enhance our ability to provide crucial support, strengthen our community, and boost economic resiliency.

Kairos IMS represents a powerful opportunity to create meaningful change for nonprofits.

We’re here to help.

Whether you’re just exploring or ready to dive in, these FAQs can guide your next step.

What is Kairos Impact Management System?

Kairos is a purpose-built impact management system designed specifically for nonprofits that serve individuals and communities. It helps you track impact, manage client data securely, streamline operations, and report on your outcomes easily.

Who is Kairos IMS for?

Our IMS is ideal for nonprofits of all sizes that need a reliable, customizable, and secure system to manage client services, program data, and impact reporting.

How does Kairos protect our data?

We prioritize your data security with industry-standard encryption, role-based access controls, secure login protocols, and regular security audits. Whether you choose our hosted option or self-host, your organization’s information is protected against unauthorized access.

Is client data private and secure?

Yes. We comply with best practices in data privacy and can assist organizations in aligning with HIPAA, GDPR, and other relevant standards, depending on your sector and region.

What hosting options are available?

You can choose between:

Self-Hosted: Install and maintain the IMS on your own servers, giving you complete control over your environment.
Monthly Subscription (Cloud-Hosted): Let us handle the hosting, maintenance, and updates. You’ll access the IMS securely through the cloud with minimal IT overhead.

Can Kairos Impact System integrate with our other systems?

Yes! Kairos offers API access and customizable integration options. Whether self-hosted or cloud-hosted, you can connect your IMS with other tools like email marketing platforms, accounting systems, or program management software.

Who owns the data we put into Kairos Impact Management System?

You do.

All client records, reports, notes, and outcomes you enter into Kairos remain the sole property of your organization. We do not claim ownership of any of your data, whether you’re on the subscription plan or self-hosting.

What happens to our data if we cancel our subscription?

You will have full access to export all your data before closing your account. If desired, we can also assist with structured data handoffs to ensure continuity with your next system.

Will Kairos have AI features?

Yes! We are actively developing AI-powered capabilities to:

Automate data entry and client updates
Predict client needs based on trends
Provide smart reporting and impact forecasting
Assist with grant reporting and compliance tracking

These features will roll out in phases starting soon, and you’ll have the option to opt in or out of AI tools based on your organization’s needs.

Still have questions? Our knowledgeable team is here to help.